Recurring jobs · Melbourne
Recurring jobs, quoting and crew scheduling, when spreadsheets run the business.
Cleaning companies juggle recurring schedules, quotes, crew assignments and payment follow-ups, often across Sheets, forms and accounting tools. I fix workflow and CRM issues for Melbourne cleaning businesses so ops and finance see the same jobs and invoices.
Fixed-price workflow rescues from A$699 · Often a 48-hour window once scope is agreed · Melbourne-based delivery
- Melbourne-based · AEST-friendly
- Reply within one business day
- Fixed-price options where scope allows
- You own the data, code and systems
Pain pointsWhat usually hurts
01
Recurring jobs drift
Weekly or fortnightly visits change but the schedule spreadsheet does not, crews turn up at the wrong time.
02
Quotes stuck in email
Accepted quotes do not create jobs or Stripe/Xero invoices without manual copy-paste.
03
Crew vs client data split
Field notes and office billing refer to different job IDs for the same visit.
04
Chasing payments manually
Failed charges and overdue invoices are tracked in someone's inbox instead of a dashboard.
StackTools you probably use
- Stripe
- Xero
- Google Sheets
- HubSpot
- Typeform
- Calendly
OutcomesWhat improves
- Job and invoice data aligned for ops and finance
- Less manual schedule repair each week
- Fixed-price workflow rescue when sync breaks
- Room to grow into a simple owned dashboard later
RECOMMENDED PATH
Start with Workflow & CRM fixes, or one of the related offers below.
- Workflow & CRM fixesFixed-price rescue work for broken Stripe, Firebase, CRM and internal workflows.Learn more →
- Internal dashboards & owned dataOne dashboard and database you own, with integrations from the tools you already use.Learn more →
- Website fixesTargeted fixes for broken layouts, slow pages, unreliable forms and tracking issues.Learn more →
SELECTED BUILDS
HOW WE START
- Email what hurts, which tools you use, and what “done” looks like.
- Short call or async alignment, I confirm fit and rescue vs build.
- Written next step: fixed-price rescue, phased dashboard, site, or retainer.
FAQCommon questions
- We run everything in Google Sheets, is that a problem?
- Sheets are fine as a starting point. I often connect Sheets, forms and payments into a clearer workflow or owned dashboard so you outgrow chaos without a rip-and-replace day one.
Project brief
How do you schedule and invoice today?
Describe recurring jobs, crew tools and where payments slip.
- I reply within one business day — or say honestly if I am not the fit.
- Fixed-price rescue, phased build, or retainer — clear next step either way.
- Prefer phone? Call 0428 474 145